Commissioner of Oaths services are offered through the Clerk's Division, under the Commissioners for taking Affidavits Act, R.S.O. 1990, c. C.17, between the hours of 8:30 a.m. and 4:30 p.m. Monday through Friday. You are not required to make an appointment to see a Commissioner, however, you are welcome to make an appointment by calling the Clerk's Division at 905-476-4301, to ensure prompt availability upon your arrival at our Municipal Office.
A Commissioner of Oaths is also known as a Commissioner for Taking Affidavits. An Affidavit is a written statement of facts, voluntarily made by a person under an oath or affirmation, administered by a person authorized to do so by law.
A Commissioner of Oaths is not the same as a Notary Public. A Notary Public has much broader authority. If your document requires the signature of a Notary Public, you will need to contact a lawyer or a Notary.
The person signing the affidavit must appear before the Commissioner and must show proof of identity via Government issued photo identification such as a driver’s licence or passport. The person signing the affidavit must sign the document in the presence of the Commissioner.
There is no guarantee that a document can be commissioned until the document is seen by the Commissioner.
The Commissioner cannot witness documents where there is a requirement to personally know the person for a certain length of time, ie. Passport Guarantor.
A Commissioner reserves the right to refuse commissioning services if the Commissioner feels it would be inappropriate to commission any document, or if they believe commissioning any document would extend beyond their delegated authority.
Documents the Town will Commission (including but not limited to):
- Town of Georgina generated documents
- Domestic and Foreign Pension document also known as Proof of Life
- Canadian Citizenship forms
- Delayed Statement of Live Birth
- Adult Name Change
- Vehicle transfer of ownership to a family member
- Child Travel Consent
- Invitation letters for a visitor's VISA
- Immunization exemption document
- Statutory Declaration of Lost Identification
- Statutory Declaration for OSAP – Statement of Common Law Status/Supporting Children
- Amendment to Birth/ Death/ Marriage Certificate forms
- Affidavit of Proof of Loss of Motor Vehicle/boat (from an insurance company)
- Affidavit of Proof of Residency
- Travel Industry Council of Ontario - Affidavit of Customer Claimant
It is important to note that if the document does not specify that it can be signed by a Commissioner of Oaths or a Commissioner for taking Affidavits, the Town does not possess the authority, under law, to commission said document.
Documents the Town cannot Commission:
- Wills, Living Wills, Codicils to Wills or Estate Settlement documents
- Power of Attorney
- Divorce, separation, marriage or cohabitation documents
- Custody documents
- Documents related to debt
- Real Estate documents
- Court, Legal or Civil issue related documents
- Declaration or Claimant and Indemnity
- Statutory Declaration of Progress Payment Distribution – Holdback Security Deposits
- Statement of Arrears
- Declaration of a Translator
- Age of Majority or BYID Card Application
- Documents requiring the signature of a Notary Public, Canadian and Foreign
Out-of-Province and Foreign Jurisdictions
Documents involving out of province matters or real estate, wills/estates/power of attorney or foreign jurisdiction require the services of a Notary/Solicitor.
Since the services vary, it is recommended that you contact the Clerk's Division at 905-476-4301 in advance of your visit, to confirm that your document can be commissioned by a Town Commissioner.
The Town does not provide the services of a Notary Public.
Commissioning of Documents: $15 plus applicable taxes for each document.
Certified Copies: $15 plus applicable taxes for each document.
For More Information
Please contact the Clerk's Division at 905-476-4301.